We’re four editions into this series now, and increasingly some of the Landlords I work with have been suggesting topics and challenges for the team and I to cover in Landlord Lens. If you have a burning question or an area you’d like us to cover, then let us know, but for this edition we could only cover the upcoming Landlord Register.  Most landlords know the “Register your Rental Property” service is coming, but knowing about it and being ready for it are two very different things. For anyone who’s not sure on the detail, these are the quick facts; 
  1. Phase Two of the Renters’ Rights Act introduces a national database of landlords and the properties they let. 
  2. The West Midlands is first in line, with registration opening on 15 December 2026 and a deadline of 14 March 2027.
So it’s not a change that is happening right now; landlords definitely have time to get ready for it, but it is worth preparing before the service opens. Prepare things like property details, safety certificates and licensing records; these all need checking, so you aren’t scrambling at the last minute to find a missing document. Here’s what landlords need to know about the new landlord register, what you will need to prepare and how to approach registration without leaving anything to chance.

What Is the New Landlord Register?

The government’s Private Rented Sector Database is part of Phase Two of the Renters’ Rights Act; it will create a national record of landlords and rental properties across England. This registration is going to be a legal requirement; they are implementing it to give local councils better visibility and assist tenants. If you are a landlord with your paperwork in order, this should be straightforward. But registration doesn't replace existing legal obligations; gas safety, electrical safety, energy performance, and local property licences all still apply.

When Do Landlords Need to Register?

The rollout schedule has been confirmed, with annual renewals required (£65 fee per property each year). If you own properties in multiple areas each property needs to be registered, and if you aren’t sure you can check the full schedule in our “Register your Rental Property” piece. If you own properties in different regions, check the relevant deadlines for each one. The rollout is staggered, so the date that applies to a Birmingham property will not necessarily apply to a property elsewhere in England. There is no need to make the process more complicated than it is, but it does need to be planned. If there are several properties in a portfolio, different certificate renewal dates and licensing requirements will benefit from getting those details together before registration opens.

What Do You Need to Register as a Landlord?

The database requires information you will most likely already hold. Here is what I advise gathering ahead of time:
  • Landlord & Property Details: Correct property address, property type, bedroom count, occupancy/furnished status, and contact details for joint landlords.
  • Gas & Electrical Safety Records: Locate your current Gas Safety Records and EICRs. Check for upcoming expiry dates or outstanding remedial work now so you aren't delayed when registering.
  • Energy Performance Certificates (EPC): Ensure your EPC details are up to date and readily accessible.
  • Property Licences: Confirm whether your properties need local authority HMO or selective licences, and ensure those details are current. (Remember: national registration sits alongside local licences; it doesn't replace them)

How to Prepare for Landlord Registration

Most people will be doing this pretty regularly anyway, but auditing your portfolio, spotting any gaps, and establishing who is responsible for each task is a great way to start.
  1. Check your records: Gather safety certificates, property details, and licensing documents. Note any upcoming renewal dates or missing files.
  2. Set up GOV.UK One Login: The government requires this account to log in, so setting it up early avoids delays later.
  3. Decide who is doing what: If you manage your properties yourself, organise a clear compliance folder. If you use an agent, check what records they hold and how they can assist you with your registration pack.
I would advise caution and preparation in the run-up to the legislation, as missing the deadline or failing to register carries civil penalties of up to £7,000 for standard breaches, rising up to £40,000 for specified offences.

Getting Your Rental Property Ready for Registration

Maintaining an organised compliance file for each property makes checking certificates and monitoring renewal dates simple. For a complete look at the registration process, including detailed regional rollout dates and key compliance checklists, read our main guide, Registering your rental property. At Miller Rose, my team and I take a practical approach to property management. Whether that’s keeping track of key paperwork or preparing registration packs for managed properties, we're here to keep you on the right track. If you’re unsure whether your paperwork is up to date or want us to sense-check your records, do get in touch with me or the team.

Get In Touch

"*" indicates required fields

This field is for validation purposes and should be left unchanged.